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University Chapter of Engineers Without Borders
April 24th 2005
ARTICLE I - Name
The name of this organization shall be: Engineers without Borders UIC Student Chapter (non-profit organization)
ARTICLE II - Purpose
Section 1: The purpose of this organization shall be to work on volunteer projects to assist poor communities around the world to help improve their lives. The spirit of our projects will be to find ways on teaching those communities “how to catch a fish” rather than “giving them a fish” using engineering principles.
ARTICLE III - Membership Requirements
Section 1: Membership is limited to UIC student, faculty and staff.
Section 2: All requirements must meet the board of trusties' policies regarding the non discrimination on the basis of race, religion, sex, or national origin.
Section 3: New Members shall register with the EWB-USA organization, attend all student meetings, and be approved by the board.
Section 4: Members will be questioned and expelled if necessary if they commit non-ethical actions against the organization rules or unapproved use of money that was raised by the Organization.
ARTICLE IV - Officers
Section 1: This organization shall have six officers. These officers are:
- President
- Vice-president
- Two Treasures
- Two Secretaries
Section 2: The officers will be elected by a majority of members; faculty, staff and alumni shall not have the right to elect officers.
Section 3: The terms of office will be for a period of One Year from the date of election.
Section 4: Each officer is supposed to act with good faith. He/she will follow organizational goals an ethics:
President:
To plan and organize meetings. Coordination of legal work with the national organization and with the University. The contact point between the national organization and the chapter. Coordination of the Board of committee. Coordination of projects, coordination of fundraising activities and looking over all different segment and departments of the organization.
Vice-President:
He/She will be responsible for the same duties as the President at the time that the president would not be available/ absent. Coordination of groups and filling and follow up of appropriate paperwork for the organization will be the duty of Vice-president.
Treasurer:
He/She will be in charge of appropriate advertisement for fundraising with good faith in conduct. He/she will coordinate the members assigned to be in charge of fund raising. The treasurer is entitled to let the board know of any action he may take regarding fund raising or spending the money that was raised. Keep appropriate records of all transaction and follow up on the Tax ID for grants and donations requiring Tax exemption.
Secretary:
He/She will keep minutes; logging everything that happens (all issues discussed and an agreement made upon a decision) when a student meeting is held. Secretary is in charge of typing all information gathered from a held meeting and submitting that to both president and Vice-president in an appropriate time window of one week after the meeting. When election of new officers is held the Secretary will count the votes and let the members know the result of election.
Section 5: An officer will be removed if he/she would not fulfill assigned duties mentioned in the section 4 of Article IV of the constitution.
Section 6: Legitimate transfer of power will take place when a new officer is elected.
ARTICLE V –Election:
Section 1: Election of officers shall be held in the spring , Two weeks prior to the spring semester week of finals.
Section 2: all the members excluding Faculty, Staff of university and the Alumni shall vote. Officers can be suggested to the board and will get elected upon the majority of the votes. The Candidate shall not vote for his/her own position.
Section 3: The Secretary will count the votes and let the members know the result of election.
ARTICLE VI-Meeting:
Section 1: Meeting will be held once every two weeks, unless specified differently by the board upon the need of working on a project which has to be announced in the previous meeting.
Section 2: Special meetings shall be held by the Faculty Advisor, President and the Vice-president. A notification email has to be sent to all active members of the student organization, also this includes a notification on the official web-site of the student organization. Any active member can request the above officers to hold any special meeting; the active member shall provide reason upon the request for the meeting and is required to attend that specific meeting.
Section 3: a meeting will be considered official if 2/3 of the total dues paid member attend, at the same time, there is the need for at least two of the four officers mentioned in the section 1 of ARTICLE 4 to be present in order for any meeting to be official.
ARTICLE VII-Advisor(s)
Section 1. The advisor of this organization shall be a full-time faculty or staff member of UIC from the Department of Engineering. The Advisor will be exclusively selected by the vote of all the faculty and university staff involved in the organization. The advisor shall oversee all operations and provide assistance with projects and organization meetings. The advisor shall participate in all trips regarding a project.
ARTICLE VIII-Committees
This organization will consist of a board committee and members of the organization. The board members are chosen as stated in the Article IV.
ARTICLE IX-Dues
Each member with desires to participate in a project shall pay dues to EWB-USA (Engineers without Borders of United States of America) annually. The dues are active for a period of one year from the day of payment. All dues for this organization are national.
ARTICLE X-Handling of Funds
Section 1. The organization's on-campus COF account will be managed primarily by the Treasurer/financial officer.
Section 2. The registration from will indicate to University staff which officers are authorized to sign what types of documents concerning funds.
Section 3. All monies collected on campus, with the exception of dues, MUST BE DEPOSITED into the organization's COF account.
ARTICLE XI-Amendments and Revisions
Section1. Revisions to this document can be made by the decision of the board.
Section 2. 2/3 of the decision of the board is required to approve any changes to this document.
Section 3. The president (and Vice-president in case the president is not present) will be responsible for initiating the creation and distribution of the new/changed document.
